Wellness Virtual Assistant Services UK

Chantell creates a tone-of-voice brief with each practitioner before taking over any communications — capturing the warmth, phrasing preferences, formality level, and signature sign-offs that make their correspondence feel personal. This document becomes the reference standard for every email drafted.

Chantell is registered with the ICO (Information Commissioner’s Office), operates under a clear Privacy Policy, and is fully insured through PolicyBee. All client data is handled in accordance with UK GDPR. Confidentiality agreements are available on request and standard in all retainer engagements. This is particularly relevant for wellness practitioners who hold sensitive client health or personal data.

Gmail, Outlook, or any Microsoft 365 environment, rather than asking you to change platforms. Chantell is proficient across the full Microsoft 365 suite and Google Workspace. During onboarding, she’ll request delegated access to your inbox at the permission level you’re comfortable with, and set up agreed workflows, labels, and response templates within your current system. No disruption, no platform migration required.

Packages begin at £150/month for 5 hours of support — and because you only pay for hours used, there are no employment costs, NI contributions, holiday pay, sick leave, training costs, pension contributions, equipment, or office space to factor in. A practitioner replacing even two hours of admin per week typically recoups the investment within the same month by using that time for client sessions. Full pricing at execuassist/PACKAGES

Not an add-on. Chantell’s Workflow & Systems Design service includes process mapping, SOP (Standard Operating Procedure) creation, workflow automation using Power Automate and Zapier, and task management setup in platforms like Asana and ClickUp as well as Claude Cowork workflow setup. Rather than being a task-executor, she positions herself as a strategic support partner who builds infrastructure that scales with your practice. This is what differentiates ExecuAssist from general VA services.

You work directly with Chantell, who manages your account personally. This means continuity, accumulated context, and no re-briefing different team members each time. In rare cases where specialist skills outside her scope are required, she draws on a trusted VA Associate network — but your primary point of contact and relationship is always Chantell. Consistency is a core part of her service promise.

This can include:
Client support: Managing your inbox, responding to enquiries, sending onboarding information, and handling bookings or reschedules
Calendar management: Keeping your schedule organised, sending reminders, and updating availability
Content support: Scheduling social media posts, uploading blogs or podcasts, and repurposing content
Admin & organisation: Maintaining client records, organising documents, updating spreadsheets, and creating efficient systems
Email marketing: Drafting and scheduling newsletters, managing your email list, and keeping communications consistent
Programme support: Uploading course materials, managing client access, and supporting launches
Retreat & event admin: Handling guest enquiries, tracking bookings, and sending information packs
Light tech support: Updating your website, managing booking systems, and troubleshooting simple issues
Finance admin: Sending invoices, tracking payments, and organising expenses (non-accounting)
Ultimately, a wellness VA keeps everything running calmly and efficiently in the background—freeing up your time and energy to focus on what you do best.